In light of the growing and crucial need for quality childcare/preschool programs in our society, it is the policy of the Archdiocese of San Francisco to promote and facilitate such programs. Listed below are the types of programs parishes might participate in and the guidelines that pertain to them. Parishes are to consult with the Department of Catholic Schools, Superintendent of Schools, before pursuing any such program.
TYPES OF PROGRAMS
- Programs Run Directly by the Parish School (In Parishes where there is no parochial school the words “Parish” and Pastor” should be substituted for the words “School” and Principal).
Under this arrangement, the School would obtain appropriate licensing through the State and would directly run the Childcare Program. No separate corporations are necessary or appropriate for this purpose. Rather, the school program would be sponsored by the corporate operator of the schools, The Roman Catholic Archbishop of San Francisco, A Corporation Sole. Each program would be required to have a qualified director, responsible to the Principal, and an Advisory Board that would assist the Director and Principal.
- Clarification of Roles. Basic job descriptions should be developed in accordance with personnel guidelines in the Parish. The Department of Catholic Schools can assist in developing “job descriptions” for advisory board members, as well as providing training and technical assistance.
- Structure/Lines of Accountability. Problems/grievances should be resolved in accordance with an agreed-upon process, as indicated in the following “chain of command”:
Local State Licensing Office
Pastor & Department of Catholic Schools
- Programs Run by Independent Organizations. Licensed, independent, nonprofit
organizations specializing in childcare/preschool may be encouraged to rent Parish facilities at full or nominal cost (as the Parish wishes) subject to the following: the organization must sign a standard Archdiocesan written lease (requiring, among other things, its compliance with all applicable licensing and building code requirements and providing adequate liability and insurance protection to the Parish/Archdiocese). Lease forms are available through the Archdiocesan Real Property Support Corporation. Such leases must be reviewed in advance by the Archdiocesan Legal Counsel and signed by the authorized corporate officials of the Archdiocesan Real Property Support Corporation.
- Programs Organized and Run by Parishioners. In some cases, parishioners, parent cooperatives, or other types of groups may express a desire to develop licensed programs on their own. Parishes may wish to facilitate the use of Parish space for such programs. However, these programs must be operated entirely by separate corporations/organizations that are not subject to the direction, control, payroll, etc., of the Archdiocese/Parish, and such programs would be subject to the same requirements listed in Option 2 above.
SPECIAL NOTES REGARDING SCHOOL-SPONSORED EXTENDED CARE PROGRAMS AND CHILD SITTING DURING MASS TIME
- School Extended Care Programs. Childcare is both legally and technically distinct from school-sponsored extended care programs which are coordinated through the Department of Catholic Schools. Private schools are exempt from licensing requirements only for extended care programs: that is, on-site, school-operated programs before or after school which serve kindergarten (4.9 years of age or older) through 8th grade students enrolled at the Parish school.
- Child Sitting Service During Mass Time. The Pastoral Plan for the Archdiocese of San Francisco recommends “Parishes should provide child-care opportunities so that young parents can attend Mass in a prayerful spirit”.
The Community Care Licensing Division of the California Department of Social Service advises that no licensing is required for Mass-time Childcare so long as it is provided on the premises where the parents are. However, in setting up any such Mass-time program, please follow the procedures set forth below (which reflect existing policies applicable to various other types of Parish programs).
- Any paid supervisor or sitter must be paid by the Parish, not the parents, and appropriate tax withholdings must be taken out. (Parishioners can make donations to the Parish to support the program.)
- Any paid or regular adult volunteer sitter or supervisor (i.e., as opposed to the use of a large, and frequently rotating, pool of well-known individuals) must be fingerprinted and all regular employees and volunteers, whether adult or minors, must participate in the Archdiocese’s Safe Environment Training Program.
- As with any good licensed childcare or youth program, there must be some form of accessible adult supervision of the overall program (e.g., the Director of Religious Education), as well as an appropriate parental “drop-in” policy.
For more information on program facilitation and childcare
alternatives, contact the Superintendent of Schools, Department of Catholic
Schools, 415 (614-5666)
Those who feel they have a program currently in operation that does
not meet the above criteria should contact Mr. Jack Hammel, Legal
Counsel, Archdiocese of San Francisco (415.614.5623), to assist in
bringing the program into conformance as soon as possible
OVERVIEW OF OPTIONS FOR CHILDCARE CENTERS AT THE PARISH
As Parishes determine how they want to support Childcare Programs at the Parish level, there are three options available. The three options refer to programs housed in Parish facilities.
I. ALL PROGRAMS ON PARISH GROUNDS
No matter which option for Parish-housed programs a Parish chooses, the following would hold true.
~~ Programs need to be licensed by Community Care Licensing.
~~ Programs should have an informed, responsible Advisory Board.
~~ All programs would have equal access to free training and technical assistance from the Childcare Switchboard, the Childcare Law Center, and the Archdiocesan Department of Catholic Schools.
~~ All legal contracts involving the Parish need to be reviewed by the Archdiocesan Legal Counsel.
- Parish-Run Programs