- Building Committee Roles and Responsibilities
- General Policies and Procedures
- Deferred Maintenance
- Routine Maintenance Projects
- Close out of Project
- Final payment
- Property Insurance Claims
- Criteria & Checklist for Selection of Contractors, Architects, Engineers & Project Managers
- Contract Negotiations with Architects
- Conceptual and Design Development
- Determine qualifications
- Approval of contractors
- INSTRUCTIONS: CERTIFICATE OF FUNDS form (COF)
- INSTRUCTIONS: CERTIFICATE OF PROJECT COMPLETION CPC1
The Archdiocese of San Francisco Real Property Support Corporation (RPSC), through its Board of Directors, authorizes the Corporation’s Building Committee to consider and make recommendations on construction, remodeling and improvements of buildings either currently owned or intended to be purchased or built. The Building Committee assists the RPSC Board in establishing policies and procedures to be followed in the construction and maintenance projects of the RPSC. The Policies and Procedures set forth in this document apply to all RPSC owned parishes, primary schools and high schools. The Building Committee also provides assistance to the RCA Corporation Sole upon request.
(Periodic updates and changes are made to the Policies and Procedures. Please call the RPSC Building and Construction Office if you have any questions. Thank you.)
Building Committee Roles and Responsibilities #
The purpose of the Building Committee is to provide an unbiased review and advice to help ensure the successful completion of projects. The Committee includes pastors as well as professionals with extensive experience in the areas of construction, renovation and
maintenance. The Building Committee serves the RPSC’s Board of Directors do Steve Kalpakoff, Director of Building and Construction (hereafter referred to as ‘Director), and the parishes and schools owned by the RPSC by:
- Assisting in the planning of projects
- Encouraging quality workmanship
- Ensuring appropriate allocation of legal and insurance risks
- Promoting the most efficient utilization of financial resources.
Building Committee meetings are generally held quarterly or as needed at the RPSC’s office at 1301 Post Street, Suite 102 in San Francisco. Emergency meetings may be called when necessary. Parish and School representatives may present projects at these
meetings by contacting the RPSC’s office at least one month before the meeting to be placed on the Building Committee’s Agenda. Call 415-292-0800 Ext. 4.
General Policies and Procedures #
All projects that exceed $15,000, regardless of whether the project components are undertaken concurrently or phased, must be submitted and presented to the RPSC, do the Director, for approval. In addition, all electrical and roofing projects exceeding $10,000 must be submitted and presented to the Director for approval. If a project involves volunteer work, the value of the volunteer work must be included in the total value of the project. Even though a project may be under $15,000 it is recommended that ALL projects operate under these general policies.
- All work involving hazardous waste material (e.g,, lead, asbestos) must be coordinated through the RPSC’s Office.
- All projects involving the demolition, remodeling and renovation of buildings, regardless of dollar amount must be referred to the RPSC’s office for prior inspection and approval.
‘Volunteer Laboecan often be a creative and effective element for some projects. At the same time, offers by volunteers within the parish and community to assist in the completion of a project must be approached with caution. The use of volunteers to perform certain tasks may create undue risks. Numerous claims have been made due to injuries to or poor workmanship by, volunteers. Whenever possible, volunteers should work on ground level. Contractors who donate services must be treated in the same manner, from an insurance point of view, and must sign the same contract, as contractors who are being paid for their services.
After the Director has secured from the Archbishop, (when necessary, and generally through the Moderator of the Curia’s office) conceptual approval of the project, but prior to making any agreements or arrangements (even verbal) with any architect, contractor, representatives, government agency, or real estate firm, a formal request for review of the project must be made to the Building
Committee, do the Director. When applicable, review and approval of other committees (e.g. Finance, Worship, Real Estate, and Office of Catholic Schools) must be obtained. The Building Committee then submits its recommendations to the Director. Written approval from the RPSC’s Officers and/or Board of Directors, do the Director, must be obtained before proceeding with formal bid proposals,
etc. Contractors, architects, engineers and project managers th