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Popular Search finance

Finance Policies

  • Archdiocesan Finance Council Members
  • Quickbooks Guide: Sign In and Navigation
  • Parish and School Financial Policies Index
  • Policy Regarding Stipends (Human Resources)
  • Memo from Msgr. Schlitt re: “Protocol Pertaining to Reimbursement for Expense Accounts/Check Signing”
  • Bishops Approve Resolution on Diocesan Financial Reporting (DFMC Herald)
  • The Archdiocese of San Francisco Finance Council Constitution
  • Memo from Episcopal Council re: “Comp Time”

Insurance

  • Insurance Application for Outside Users of Parish Property

Human Resources Policies

  • Archdiocese Of San Francisco Alternative Dispute Resolution Policy
  • Policy Regarding Stipends (Human Resources)
  • Memo from Human Resources, “Archdiocesan Personnel Rehire Policy”
  • Memo from Msgr. McElroy re: “New Policy Regarding Employee Paid Health Insurance Premium During Authorized Medical Leaves”
  • Memo from Office of Catholic Schools re: Independent Contractors
  • Memo re “Immigrant/Non-Immigrant Visa/Work Applications”
  • Memo from Human Resources Office re: Independent Contractors
  • Adicion
  • ARCHDIOCESE OF SAN FRANCISCOPOLICIES AND PROCEDURESREGARDING CHILD ABUSE
  • Policy Regarding Use and Monitoring of Internet, E‑Mail, and Other Technology
  • Personnel Policy: Termination and Rehire/Pension Plan
  • Confidentiality Agreement (Regular Employee); Confidentiality Agreement (Temp Agency Employee)
  • Memo from Episcopal Council re: “Comp Time”
  • Memo from Human Resources, “New Archdiocesan Employee Benefit”
  • Memo from Human Resources, “Benefits for Employees Working for More than One Archdiocesan Corporation”

Policies Index

  • Archdiocesan Finance Council Members
  • ADDENDUM TO ARCHDIOCESE OF SAN FRANCISCO POLICIES AND PROCEDURES REGARDING CHILD ABUSE AND HARASSMENT
  • Quickbooks Guide: Sign In and Navigation
  • Personal Advantage/ Conflict Of Interest
  • Archdiocese Of San Francisco Alternative Dispute Resolution Policy
  • Parish and School Financial Policies Index
  • 2022 Special Offertory Collections
  • Letter from Sr. Monica Miller re: Speaker Qualifications (Office of Young Adult Ministry)
  • Policy Regarding Stipends (Human Resources)
  • Records Retention Guidelines
  • Memo from Msgr. Schlitt re: “Protocol Pertaining to Reimbursement for Expense Accounts/Check Signing”
  • Memo from Msgr. McKay re: “Archdiocesan Real Estate Office Fee Process”
  • Constitutions
  • Due Process
  • Memo from Human Resources, “Archdiocesan Personnel Rehire Policy”
  • Archdiocese of San Francisco Permanent Diaconate Policy Handbook
  • CCC Guidelines for Pastors re: Political Activities
  • Archdiocesan and USCCB Advisories re: “Political Campaign Activity Restrictions”
  • Decree Signed by Archbishop Levada on Mass Stipends
  • Memo re “Immigrant/Non-Immigrant Visa/Work Applications”
  • Insurance Application for Outside Users of Parish Property
  • Whistleblower Policy
  • Bishops Approve Resolution on Diocesan Financial Reporting (DFMC Herald)
  • Memo re: Gambling and Fundraising
  • Adicion
  • Charter for the Protection of Children and Young People (Rev. 2018)
  • ARCHDIOCESE OF SAN FRANCISCOPOLICIES AND PROCEDURESREGARDING CHILD ABUSE
  • Administrative Handbook for Elementary and Secondary Schools Document
  • Archdiocese of San Francisco Emergency Operations Plan (Building Committee)
  • Policy Regarding Use and Monitoring of Internet, E‑Mail, and Other Technology
  • Constitution and Bylaws of the Office and Commission for Ecumenical and Interreligious Affairs for the Archdiocese of San Francisco
  • Ecumenical Guidelines for the Archdiocese of San Francisco
  • The Archdiocese of San Francisco Finance Council Constitution
  • Archdiocese of San Francisco Policy Guidelines for Tax-Exempt Housing Allowance for Deacons
  • Archdiocesan Policy on Cremation
  • Catholic Cemeteries and Burial
  • Memo from Director of Worship, Art and Music re Copyrights
  • Policy Regarding Conflicts of Interest and Confidentiality
  • Archdiocesan Conflicts of Interest/Private Inurements Policy
  • Confidentiality Agreement (Regular Employee); Confidentiality Agreement (Temp Agency Employee)
  • Memo from Episcopal Council re: “Comp Time”
  • Memo from Human Resources, “New Archdiocesan Employee Benefit”
  • Archdiocese of San Francisco Building Construction, Renovation & Maintenance Policy
  • Memo from Human Resources, “Benefits for Employees Working for More than One Archdiocesan Corporation”
  • ARCHDIOCESE OF SAN FRANCISCO ALTERNATIVE DISPUTE RESOLUTION POLICY

Fundraising Policies

  • 2022 Special Offertory Collections
  • Pastor’s Memo re: Raffles
  • Electronic and Internet Fundraising
  • Memo to Agency Heads re: Car Donations
  • IRS Charity’s Guide to Car Donations
  • Memo re: Gambling and Fundraising

Legal

  • Personal Advantage/ Conflict Of Interest
  • Records Retention Guidelines
  • Due Process
  • Whistleblower Policy
  • ARCHDIOCESE OF SAN FRANCISCOPOLICIES AND PROCEDURESREGARDING CHILD ABUSE
  • Memo from Director of Worship, Art and Music re Copyrights
  • Policy Regarding Conflicts of Interest and Confidentiality
  • Archdiocesan Conflicts of Interest/Private Inurements Policy
  • ARCHDIOCESE OF SAN FRANCISCO ALTERNATIVE DISPUTE RESOLUTION POLICY

Building / Real Estate

  • Memo from Msgr. McKay re: “Archdiocesan Real Estate Office Fee Process”
  • Archdiocese of San Francisco Building Construction, Renovation & Maintenance Policy

Child & Youth

  • ADDENDUM TO ARCHDIOCESE OF SAN FRANCISCO POLICIES AND PROCEDURES REGARDING CHILD ABUSE AND HARASSMENT
  • Letter from Sr. Monica Miller re: Speaker Qualifications (Office of Young Adult Ministry)
  • Adicion
  • Charter for the Protection of Children and Young People (Rev. 2018)
  • ARCHDIOCESE OF SAN FRANCISCOPOLICIES AND PROCEDURESREGARDING CHILD ABUSE
  • FOR EMPLOYEES, CLERGY AND VOLUNTEERS WHO WORK WITH CHILDREN OR YOUTH

Clergy

  • Sacraments
  • Liturgy
  • Constitutions
  • Archdiocese of San Francisco Permanent Diaconate Policy Handbook
  • Decree Signed by Archbishop Levada on Mass Stipends
  • Adicion
  • Archdiocese of San Francisco Policy Guidelines for Tax-Exempt Housing Allowance for Deacons

Schools

  • Parish and School Financial Policies Index
  • Memo to Agency Heads re: Car Donations
  • Electronic and Internet Fundraising
  • Administrative Handbook for Elementary and Secondary Schools Document
  • Policy and Guidelines for Childcare/Preschool Programs in Parishes of the Archdiocese of San Francisco
  • Guidelines – Parish School Consultative Boards, Parish Consultative Boards of Education
  • School Employee Handbook
  • Policy on Alcohol and Illegal Drugs (Secondary Schools)
  • FOR EMPLOYEES, CLERGY AND VOLUNTEERS WHO WORK WITH CHILDREN OR YOUTH
  • STUDENT-TO-STUDENT HARASSMENT POLICY AND PROCEDURES

Ecumenical

  • Interreligious Guidelines for the Archdiocese of San Francisco
  • Constitution and Bylaws of the Office and Commission for Ecumenical and Interreligious Affairs for the Archdiocese of San Francisco
  • Ecumenical Guidelines for the Archdiocese of San Francisco

Cemeteries

  • Archdiocesan Policy on Cremation
  • Catholic Cemeteries and Burial

Building

  • Memo from Msgr. McKay re: “Archdiocesan Real Estate Office Fee Process”
  • Archdiocese of San Francisco Emergency Operations Plan (Building Committee)
  • Archdiocese of San Francisco Building Construction, Renovation & Maintenance Policy

Media

  • Memo from Maury Healy, “Communications Policy” re: Media/Press Contact
  • Policy re: Release of Archdiocese Statements

Safety and Security Policies

  • Archdiocese of San Francisco Emergency Operations Plan (Building Committee)
  • FOR EMPLOYEES, CLERGY AND VOLUNTEERS WHO WORK WITH CHILDREN OR YOUTH

Protecting the Vulernable

  • POLICY AND PROCEDURES REGARDING FINGERPRINTING AND OTHER BACKGROUND CHECKS FOR EMPLYEES, CLERGY AND VOLUNTEERS WHO WORK WITH CHILDERN OR YOUTH
  • POLICIES AND PROCEDURES REGARDING CHILD ABUSE AND HARASSMENT
  • ADDENDUM TO ARCHDIOCESE OF SAN FRANCISCO POLICIES AND PROCEDURES REGARDING CHILD ABUSE AND HARASSMENT
  • Sexual Boundary Guidelines
  • Sexual Harassment Policy
  • Policy and Procedures Regarding Fingerprinting and Other Background Checks for Employees, Clergy and Volunteers Who Work with Children or Youth
  • Reglamentos al Abuso de Ninos
  • Charter for the Protection of Children and Young People (Rev. 2018)
  • Protecting Children and Young People: Safe Environment Guidelines
  • ARCHDIOCESE OF SAN FRANCISCOPOLICIES AND PROCEDURESREGARDING CHILD ABUSE
  • STANDARDS OF CONDUCT FOR ADULTSWORKING WITH MINORS
  • Elder/Dependent Adult Abuse-Mandated Reporting
  • Standards of Conduct for Youth Working with Minors – Spanish
  • Standards of Conduct for Youth Working with Minors – English
  • Standards of Conduct for Youth Working with Minors – English
  • Normas De Conducta Para Adultos Que Trabajan Con Menores De Edad
  • FOR EMPLOYEES, CLERGY AND VOLUNTEERS WHO WORK WITH CHILDREN OR YOUTH
  • POLICIES AND PROCEDURES REGARDING CHILD ABUSE AND HARASSMENT
  • YOUTH/ADOLESCENT HARASSMENT POLICY AND PROCEDURES

Parish Management

  • Parish Employee Handbook (Including Addenda and Acknowledgements)
  • Parish and School Financial Policies Index
  • Policies & Guidelines – Books I and II Parish Administration Handbook
  • Departmental Guidelines
  • Common Policy for Pastoral Marriage Preparation
  • Guidelines for Parish Pastoral Councils
  • CCC Regulations for Political Materials in Publications
  • CCC Guidelines for Pastors re: Political Activities
  • Archdiocesan and USCCB Advisories re: “Political Campaign Activity Restrictions”
  • Insurance Application for Outside Users of Parish Property
  • Revisions for Ecumenical Guidelines re: Funerals and Christian Burial; Ecumenical Guidelines for the Archdiocese of San Francisco
  • FOR EMPLOYEES, CLERGY AND VOLUNTEERS WHO WORK WITH CHILDREN OR YOUTH

Human Life and Dignity

  • Memo from Office of Public Policy and Social Concerns, “Catholic Campaign for Human Development – Local Grant Allocation Process”

Pastoral Center / Chancery

  • Memo from Human Resources re: “Pastoral Center Salary Administration Program”
  • Pastoral Center Employee Referral Program
  • Chancery
  • Archdiocese of San Francisco Pastoral Center Employee Handbook

USCCB

  • Archdiocesan and USCCB Advisories re: “Political Campaign Activity Restrictions”
  • Bishops Approve Resolution on Diocesan Financial Reporting (DFMC Herald)
  • ARCHDIOCESE OF SAN FRANCISCOPOLICIES AND PROCEDURESREGARDING CHILD ABUSE

Accounting

  • Quickbooks Guide: Sign In and Navigation
  • Parish and School Financial Policies Index
  • Policy Regarding Stipends (Human Resources)
  • Memo from Msgr. Schlitt re: “Protocol Pertaining to Reimbursement for Expense Accounts/Check Signing”

Internet Technology (IT)

  • Policy Regarding Use and Monitoring of Internet, E‑Mail, and Other Technology

Young Adults

  • Letter from Sr. Monica Miller re: Speaker Qualifications (Office of Young Adult Ministry)

Political Activities

  • CCC Guidelines for Pastors re: Political Activities

Sacraments

  • Sacraments
  • Liturgy
  • Common Policy for Pastoral Marriage Preparation

Marriage

  • Common Policy for Pastoral Marriage Preparation

Catholic Charities

  • Departmental Guidelines
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  • Whistleblower Policy

Whistleblower Policy

Table of Contents
  • Fraudulent or Dishonest Financial Conduct & Whistleblower Policy Statement
  • How to Report
  • Definitions
  • Rights and Responsibilities

Fraudulent or Dishonest Financial Conduct & Whistleblower Policy Statement #

The Archdiocese of San Francisco is committed to maintaining the highest standards of financial conduct and ethics. This Fraudulent or Dishonest Financial Conduct & Whistleblower Policy (the “Policy” or “Fraud Policy”) reflects the practices and principles of behavior that support this commitment. The Archdiocese will investigate any possible fraudulent or dishonest use, misuse or intentional misstatement of Archdiocesan resources or property by management, staff, or volunteers. The Archdiocese will take appropriate action against anyone found to have engaged in fraudulent or dishonest financial conduct, including disciplinary action by the Archdiocese and/ or civil or criminal prosecution when warranted. All Archdiocesan employees, volunteers, officers, parishioners and other interested parties are encouraged to report reasonable suspicions of possible fraudulent or dishonest financial conduct (i.e., to act as a “whistleblower”), pursuant to the procedures set forth in the next section.

How to Report #

To facilitate the reporting of these matters, the Archdiocese of San Francisco has contracted with an independent company to receive reports of concern about potential fraudulent or dishonest financial misconduct through written form, on its website or hotline telephone number. The independent firm will then provide a report of all credible allegations which seem to support a reasonable suspicion of fraudulent or dishonest financial conduct, to either the Archdiocese’s Chief Financial Officer or the Chair of the Archdiocese’s Audit Committee. These individuals will pursue such further investigation as is warranted to determine whether an allegation has, in fact, credibility. Anonymous phone calls and unidentified email letters relating to possible fraudulent or dishonest financial conduct will be acted upon if determined to be credible. NOTE: This independent company has not been contracted to receive complaints of other types of misconduct (e.g., sexual misconduct or unlawful harassment etc.) For information concerning complaint procedures pertaining to non-financial matters, please refer to the Policies and Procedures index on the Archdiocesan website at https://www.sfparish.com/policyindex”

Definitions #

Reasonable Suspicion: facts or circumstances which would cause a reasonable person with similar experience and/or training to suspect fraudulent or dishonest financial conduct.

Fraudulent or Dishonest Financial Conduct: a deliberate act or failure to act with the intention of obtaining an unauthorized benefit by management staff or volunteers. Examples of such conduct include, but are not limited to:

  • forgery or alteration of documents
  • unauthorized alteration or manipulation of computer files
  • fraudulent financial reporting
  • pursuit of a benefit or advantage in violation of the Foundation’s conflict of interest policy
  • misappropriation or misuse of Archdiocesan resources, such as funds, supplies, or other
  • assets
  • authorizing or receiving compensation for goods not received or services not performed
  • authorizing or receiving compensation for hours not worked

Whistleblower: an individual who reports a misuse of resources which that individual believes to be
fraudulent or dishonest.

Rights and Responsibilities #

Managers or Supervisors

Managers or supervisors are required to report suspected fraudulent or dishonest conduct to the outside service. In addition, managers or supervisors are responsible for maintaining a system of management controls to detect and deter fraudulent or dishonest conduct. Failure by a manager or supervisor to establish management controls or report misconduct within the scope of this policy may result in adverse personnel action against the manager or supervisor, up to and including dismissal. The Archdiocesan Finance Office is available to advise management in establishing management systems and recognizing improper conduct.

Reasonable care should be taken in dealing with suspected misconduct to avoid:

  • baseless allegations
  • premature notice to persons suspected of misconduct and/or disclosure of suspected
  • misconduct to others not involved with the investigation
  • violations of a person’s rights under law

Accordingly, a manager or supervisor who becomes aware of suspected misconduct:

  • should not contact the person suspected to further investigate the matter or demand restitution
  • should not discuss the case with anyone
  • should not report the case to an authorized law enforcement officer without first discussing
  • the case with the Archdiocesan legal counsel
  • should direct all inquiries from any attorney to the Archdiocesan legal counsel
  • should direct all inquiries from the media to the Archdiocesan Office of Communications.

Whistleblower Protection

The Archdiocese will protect whistleblowers as defined below.

  • The Archdiocese will use its best efforts to protect whistleblowers against retaliation, as described below. Whistleblowing complaints will be handled with sensitivity, discretion and confidentiality to the extent allowed by the circumstances and the law. Generally this means that whistleblower complaints will only be shared with those who have a need to know so that the Archdiocese can conduct an effective investigation, determine what action to take based on the results of any such investigation, and in appropriate cases, with law enforcement personnel. (Should disciplinary or legal action be taken or contemplated against a person or persons as a result of a whistleblower complaint, such persons may also have the right to know the identity of the whistleblower.) In some instances where a criminal charge is made against the accused, the whistleblower may be required to testify as to the misconduct in court.
  • Employees of the Archdiocese may not retaliate against a whistleblower for informing management about an activity which that person believes to be fraudulent or dishonest with the intent or effect of adversely affecting the terms or conditions of the whistleblower’s employment, including but not limited to, threats of physical harm, loss of job, punitive work assignments, or impact on salary or wages. Whistleblowers who believe that they have been retaliated against may file a written complaint with the Archdiocesan Human Resources Office. Any complaint of retaliation will be promptly investigated and appropriate corrective measures taken if allegations of retaliation are substantiated. This protection from retaliation is not intended to prohibit managers or supervisors from taking action, including disciplinary action, in the usual scope of their duties and based on valid performance-related factors.
  • Whistleblowers must be cautiou